Template

Recruiting Sourcing Template

A free recruiting sourcing template for organizing candidate names, roles, companies, profile URLs, fit status, source URLs, notes, and next actions.

21 columns CSV + XLSX Candidate sourcing 4 min read

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Download the template

Use the CSV for quick imports into recruiting tools or spreadsheets, or use the Excel file when you want a cleaner sourcing sheet for candidate review, shortlisting, and hiring-manager handoff.

0 (empty) rows 21 columns

Download Excel

Use cases

Who This Template Is For

Use this recruiting sourcing template when you are building candidate lists from public team pages, company websites, Google X-Ray results, public profile pages, conference speaker pages, GitHub-style profiles, directories, or niche communities.

It is designed for recruiters, sourcers, recruiting agencies, founders, hiring managers, and talent teams that need a lightweight sourcing sheet before moving candidates into an ATS or outreach workflow.

The template is designed to work well with ProfileSpider exports, but it is not an import format. Use it as a spreadsheet structure for manual sourcing, candidate review, shortlist creation, client delivery, or post-export organization.

Preview

What's in the File

Sample rows below. Downloads ship empty so you can fill them manually or use them to organize exported ProfileSpider data.

profilespider-recruiting-sourcing-template.xlsx

Candidate	Current Title	Current Company	Location	LinkedIn URL	Fit Status	Next Action	Source URL
Sofia Martin	Senior Frontend Engineer	Northstar Labs	Barcelona, Spain	linkedin.com/in/sofiamartin	Shortlist	Review portfolio	exampletech.com/team
Daniel Weber	VP Engineering	Weber Cloud	Berlin, Germany	linkedin.com/in/danielweber	Referral source	Check team page	conference.example/speakers
Nina Verhoeven	Machine Learning Researcher	Example AI Lab	Amsterdam, Netherlands	linkedin.com/in/ninaverhoeven	Needs review	Check publications	university-lab.example/people

Schema

Column Dictionary

A sourcing-focused schema for candidate review, role matching, shortlisting, and recruiter handoff.

Column	Type	Notes
Candidate Required	string	Candidate full name.
First Name	string	Useful for outreach personalization.
Last Name	string	Useful for sorting, matching, and personalization.
Current Title	string	Current role, headline, or professional title.
Current Company	string	Current employer, organization, lab, agency, or company.
Target Role	string	The role, vacancy, function, or search this candidate may match.
Seniority	string	Optional level such as junior, mid, senior, lead, manager, director, VP, or founder.
Skills / Keywords	string	Relevant skills, technologies, industries, or keywords found during sourcing.
Location	string	City, region, country, remote preference, or service area when available.
LinkedIn URL	url	Full LinkedIn profile URL when available.
Profile URL	url	Any public profile, portfolio, GitHub-style profile, speaker page, author page, or personal site.
Website / Portfolio	url	Candidate portfolio, personal site, GitHub-style page, or professional website.
Email	string	Candidate email when visible, manually added, or found through email finding where appropriate.
Email Status	string	Use your own status labels, such as visible, found, verified, needs-review, not-found, or do-not-contact.
Fit Status	string	Candidate review status, such as New, Needs review, Shortlist, Maybe, Not a fit, Contacted, Follow-up, or Hired.
Priority	string	Use labels such as High, Medium, Low, Tier 1, Tier 2, or Tier 3.
Next Action	string	The next task, such as review profile, check portfolio, find email, contact candidate, send to hiring manager, or follow up.
Tags	string	Use semicolon-separated labels, such as frontend;barcelona;client:acme;shortlist.
Notes	string	Free-form candidate review notes, qualification context, outreach ideas, or hiring-manager comments.
Source URL Required	url	Where this candidate came from. Keep this for verification and sourcing context.
Last Reviewed	date	ISO date when you last checked, enriched, reviewed, or updated the candidate row.

How to

How to Use This Template

Use it to move from raw sourcing data to reviewed candidate shortlists.

Fill it manually

Use the template as a sourcing sheet when you are researching candidates without the extension.

1Download the empty CSV or Excel file above.
2Add one row per candidate or potential referral source.
3Fill Source URL for every row so you can verify where the candidate came from.
4Use Fit Status to track whether the candidate is new, reviewed, shortlisted, contacted, or not a fit.
5Use Priority to decide which candidates deserve attention first.
6Use Next Action to make the sourcing sheet actionable instead of just storing names.

Use it with ProfileSpider exports

ProfileSpider can extract candidate and profile data from public pages, save rows to lists, and export them to CSV, Excel, or JSON. Use this template to review, qualify, and shortlist those candidates after download.

1Install ProfileSpider and open a public team page, Google X-Ray result, conference speaker page, profile list, directory, or professional source in Chrome.
2Run extraction and save useful candidate rows to a list.
3Review the saved list, add tags and notes, enrich where useful, or find emails per row where appropriate.
4Export the list as CSV or Excel.
5Use this template to add Target Role, Fit Status, Priority, Next Action, and recruiter notes before sharing or importing elsewhere.

ProfileSpider does not currently support CSV/file import inside the extension. This template is for manual sourcing, candidate review, shortlist creation, export organization, and external spreadsheet workflows.

Recruiting and Sourcing use case

Questions

Questions About the Template

What is this recruiting sourcing template for?

It is a spreadsheet structure for organizing sourced candidates by name, role, company, location, profile URL, fit status, priority, next action, source URL, tags, and notes.

Who should use this template?

Recruiters, sourcers, recruiting agencies, founders, hiring managers, and talent teams can use it to review and organize candidate sourcing lists.

Can I use this template with ProfileSpider exports?

Yes. Use it to organize, review, qualify, or hand off candidate data exported from ProfileSpider lists.

Can I import this template back into ProfileSpider?

No. ProfileSpider does not currently support CSV or file import inside the extension. This template is for manual work, candidate review, export organization, and external spreadsheet workflows.

What formats are available?

The template is available as CSV and Excel.

Does ProfileSpider export CSV and Excel?

Yes. ProfileSpider exports saved lists as CSV, Excel, or JSON.

Does exporting use credits?

No. Exporting saved lists to CSV, Excel, or JSON uses 0 credits.

Which columns are most important?

Candidate, Current Title, Current Company, LinkedIn URL or Profile URL, Fit Status, Next Action, Source URL, and Notes are the most important for a sourcing workflow.

What should I put in Fit Status?

Use labels such as New, Needs review, Shortlist, Maybe, Not a fit, Contacted, Follow-up, or Hired.

What should I put in Next Action?

Use the next task, such as review profile, check portfolio, find email, contact candidate, send to hiring manager, or follow up.

Does this work in Google Sheets?

Yes. Download the CSV or Excel file and upload it into Google Sheets.

Is this an ATS?

No. It is a spreadsheet template for organizing sourcing research. ProfileSpider is a browser-based profile extraction and list-building tool, not a full ATS.

Recruiting Sourcing Template

Download the template

Fill it manually

Use it with ProfileSpider exports

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